As a Club Leader, you support the growth and continuation of your 4-H club through:
Oversight of club activities to ensure that all of the members of your club have access to a variety of learning experiences.
Being a key contact for your club to receive and share updates and information about opportunities for your members and families.
Serving as the mentor and advisor to support your Club Officers in gaining leadership skills as they fulfill their duties.
Please see the detailed descriptions below for the qualifications and essential duties of a Club Leader. Thanks to the passion of our Club Leaders to help youth thrive, California 4-H'ers are gaining memorable experiences and growing skills they can use for life!
Community Club Leader Role/Agreement (Collected each year)
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Community Club Leaders or Enrollment Coordinators should use the Google Form below to request changes to their club's ZSuites Unit listing or to update office staff on which 4-H members are ready for approval.
ZSuites Change Request Form Link
Please find all required beginning and end-of-year documents below.
Documents
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25-26 EOY.BOY Club Document Packet (PDF 612.8KB)
Required document list and expected order. Start here! -
Annual Club Planner (Required) (PDF 247.1KB)
Due: October 30th, 2026 This is the document to use to plan your program year. What community service, events or activities are you doing? -
Form 6.2_Annual Inventory Report (PDF 73.28KB)
Due: August 14th, 2026 -
Form 6.3_Annual Financial Report (PDF 62.19KB)
Due: August 14th, 2026 -
Form 8.4 4-H Club Budget (PDF 109.02KB)
Due twice on July 31st and August 14th, 2026. Clubs use this form at the beginning and end of the year to submit their anticipated/proposed budget and budget vs actuals. -
Form 8.5_Year-End Club Peer Review (PDF 59.38KB)
Due on August 14th, 2026 -
Form 8.6_Year-End Club Peer Review Checklist (PDF 67.1KB)
Due on August 14th 2026 -
Fundraising Approval Form 8.7 (PDF 84.79KB)
Use this form to request to hold a fundraiser. Please submit this form to the 4-H office at least one month before holding your fundraiser. -
Outreach Documentation Form (Required) (PDF 174.63KB)
Due: July 31st, 2026 Did you know? This U.S. Department of Agriculture (USDA) required document. But it is about more than increasing enrollment. It is about showcasing your club as a part of the community and bringing a positive outlook and education to 4-H. -
4-H Constitution Template (PDF 122.1KB)
Constitution: This is the foundational document. It outlines the basic structure and purpose of the club—things like the club's name, mission, membership, and what officers exist. In short, what the club is. -
4-H Bylaws Template (PDF 123.13KB)
Bylaws: These are the detailed operating rules that explain how the club functions day-to-day. They cover things like how officers are elected, how meetings are run, how votes are taken, and how committees are formed. Bylaws are more flexible and can be changed more easily to fit the club’s needs. In short, how the club works.